Videoconference links per course

How to attach a link

On a lesson or an event, the Videoconference link field accepts a URL. For a lesson, it is filled in the classroom selection window. Once filled in, the timetable shows the link with a icon; the link opens in a new tab.

The link appears:

• in the student and teacher portal on the lesson,
• in the iCal export through the conference or URL properties when the link is present,
• in the JSON API.

Remote or hybrid course

The lesson's Modality field qualifies its format: In person, Remote, Hybrid or Self study. It is filled in the same window as the classroom and the videoconference link.

For a fully remote course, choose the modality Remote, fill in the videoconference link and do not force a physical classroom if the course does not use one. For a hybrid course (in person + video in parallel), choose Hybrid, keep the physical classroom and fill in the link too.

Permanent links vs per-lesson links

Depending on your videoconference tool:

• Permanent link — personal Zoom, recurring Teams meeting. The same link serves all the lessons of a course. Enter it once on the course (all its lessons inherit it), or directly on the class to apply a default link to all its lessons.
• Per-lesson link — each lesson has its own URL, entered on the lesson (in the same window as the classroom). Reserve this case for lessons whose link changes every time (a Zoom meeting generated on the fly, for example).

A teacher's link and the priority order

A teacher who teaches from their own virtual room can carry that link themselves. In Settings, section Timetable settings, enable Videoconference link in the Teachers block (the Dedicated classroom option for teachers must be enabled too). The link is then entered in the teacher's classroom selection window, on the timetable's teachers screen.

The link shown on a lesson is determined as follows:

1. the link set directly on the lesson always comes first;
2. a lesson whose modality is In person or Self study uses no link;
3. otherwise, the lesson takes the first link found according to Videoconference link priority order, in the Lessons block of the same settings: by default the class's, then the teachers'. Drag the cards to put the teachers before the class.

Security

A few good practices:

• No public link on sensitive courses — for a private course or a proctored exam, set up the videoconference room with authenticated access (not a direct link).
• Link in iCal — the iCal feed can be viewed by anyone who has the sharing link. A videoconference link placed on the lesson is therefore distributed via iCal — check that this is what you want.
• Renewal — if a permanent link is compromised, renew it on the Zoom / Teams side and propagate the update in Omniscol (the course or the class, not each lesson).